Office relocation checklist: what to do before you move, step by step

If it is well planned, an office move is over without tiring the company. If it is done without a plan, work is disrupted for weeks. Follow the order below.

1. Write down what you need

• How many people will work there?
• How many meeting rooms and how many closed rooms do you need?
• Which districts does the team come from?
• When do you want to have moved?
• What class of building do you want to be in? (What is a Class A office?)

Do not start visiting offices before you have written down these answers. Otherwise every office you see will look good.

2. Check your current lease

Read the exit terms of your current office, the notice period and how the deposit will be returned. Set the date for the new office accordingly.

3. Visit and compare offices

Take the same notes for every office you visit: total monthly cost, transport, building, usable area. That makes comparing easy.

4. Plan the preparation

Does the new office need fit-out works, furniture, internet and telephone infrastructure? Who will do it, and when will it be finished? In a turnkey office this step is done for you.

5. Inform the team

Share the moving date, the new address and the transport details with the team early.

6. Change your address

Official records, banks, suppliers, clients, the website and map listings. Make a list and tick them off one by one.

7. Moving day

If possible, schedule it for a weekend. On Monday morning everyone should be able to start working at their desk.

We can run the office search and the preparation on your behalf.